Front Desk/Reception/Gift Shop
This position involves day-to-day reception at the front desk.
Duties and Responsibilities include:
- Greeting visitors
- Recording visitor statistics – includes asking guests where they are visiting from, and inviting them to sign the guestbook
- Answering the phone, directing calls, and taking messages
- Operating the cash register and debit machine for Gift Shop sales
- Opening/Closing front desk (Sales sheets and visitor statistics)
- Answering basic visitor inquiries, or finding a staff member to assist
- Preferred experience working with public, making sales, and answering phones, but not required.
Collections Database Maintenance
*All Collections-based Volunteer Positions are accountable to the Collections Manager. All work and changes to the Collections Database MUST be pre-approved by the Collections Manager.
Duties include assisting the Collections Management Committee and Collections Manager with:
- Inputting artifact locations
- Inputting artifact measurements
- Uploading Media relating to artifacts
- Enriching artifact Description Field, Narrative Field (who owned it/why), and Object History Field (what is it)
- Reviewing Made in Nova Scotia field (identify Manufacturers and Local businesses that are not yet in that field so that can be submitted to ANSM)
- Review “A.I.F” files to ensure all information is properly saved within database records
- Develop “Galleries” for NovaMuse (Requires prior review and approval by Collections Manager and Manager/Curator before being set to public)
- Experience working with computers and Collective Access program preferred.
- Some experience with or knowledge of Collections best practices preferred.
Collections Inventory (Warehouse)
*All Collections-based Volunteer Positions are accountable to the Collections Manager. All work and changes to the Collection MUST be pre-approved by the Collections Manager, or designated person.
**Priority for these positions given to members of the Collections Management Committee.
- Creating Lists and Descriptions of artifacts (including measurements, location, and condition)
- Assist with the re-shelving of artifacts. This can include installing new shelving units, creating artifact mounts, and listing artifacts within their new locations and ensuring that this is updated onto the database
- Photographing or Scanning Artifacts (prior approval by Collections Manager necessary)
- Identification of artifacts that may have either lost their accession number label or appear as with no number
- Background in Museum Studies, Library Studies, Archival Studies and Antiquities is considered an asset.
Transcriptions of Archival Materials
NO OPENINGS CURRENTLY
*We are not currently looking for more transcription volunteers at this time.
- Transcription of handwritten letters, typed letters, newspaper articles and clippings, photo albums, etc.
- Experience with computers and typing an asset.
- Familiarity with reading cursive an asset.
With the exception of the Collections Management Committee, the Fundraising Committee, and the Nominating Committee, committees are formed on an as-needed basis only, and thus ad-hoc committees require only casual commitment.
- Attending committee meetings
- Becoming familiar with the relevant committee Terms of Reference
- Participating in committee activities (events, planning, set-up/tear-down, research, etc.)
- Maintaining communication with relevant members and staff
- Subject to needs of specific committees.
- Any preferred or required qualifications or experience will be specified in notification asking for volunteer committee members.
Event and Fundraising Support
This position primarily involves working with/assisting the Events and Marketing Coordinator with running and planning of events and fundraising opportunities.
Duties may include:
- Setting up tables/chairs, and moving furniture
- Maintaining communication with the Events and Marketing Coordinator
- Making tea and other beverages, and/or bussing tables, refilling drink jugs/carafes
- Supervising and assisting in programming for children – helping with crafts, escorting to/from washrooms, answering questions
- Clean-up and tear-down, including washing dishes/surfaces/etc.
- Possibility of wearing costumes/following volunteer dress-code for special events.
- Aid in planning and execution of events
- Poster/advertisement design and/or distribution
- Ticket sales
- Experience with nonprofit and/or museum events and fundraising an asset.
- Experience with children an asset.
- Food safe handling experience may be required for certain events/fundraisers.
- Criminal and Vulnerable sector checks may be required for events/fundraising involving children.
Requires volunteers for both Quaker and Evergreen Houses. Experience is an asset. Grass cutting for Evergreen is managed by HRM.
- Weed pulling and management
- Planting and watering
- Trimming (bushes and flowers)
- Fertilizing plants
- Growing herbs and other edibles (Quaker House primarily)
- Raking leaves
- Mowing lawn at Quaker House
- Ability to work independently with little to no direct supervision
- Ability to work outdoors in hot/cold weather
- Precedence given to those with prior knowledge and experience maintaining landscaping and the growing of herbs and vegetables
Costume Creation and Repairs
Primarily for Quaker House, which is open seasonally.
- Repairing existing costumes
- Sewing new costumes from available patterns, specifically: Sewing additional Quaker men’s costumes, and larger sizes for both women’s and men’s costumes.
- Creation of padded hangers for textiles collection (at the direction of the Collections Manager)
- Requires experience in sewing and using patterns.
- Preference given to volunteers with access to sewing machines.
IT – Technology Assistant
Position can be filled remotely if needed, given volunteer has access to computer and internet.
- Updating website information as directed by Staff.
- Help maintain cohesive and consistent email marketing.
- Aid staff and volunteers with small, simple technical issues (i.e. connectivity issues, printer problems, etc.)
- Requires some experience with websites and/or email marketing
- Prefer some experience with YouTube and video editing
*As DHM is currently in the process of complete website re-design, requirements of experience and qualifications may be updated as needed.
Opportunity for physically demanding volunteering.
Duties May Include:
- Moving heavy, delicate artifacts (furniture) for exhibit set-up/tear-down
- Moving tables and chairs for events/talks/concerts/etc.
- Occasional opportunities for helping with other volunteer areas, as needed.
- Experience in proper heavy lifting procedures (lifting with legs, etc.)
- Ability to safely lift up to and in excess of 50lbs.
- Knowledge of careful lifting and movement of antique and potentially delicate objects an asset.
Position primarily focused on small and simple repairs not requiring fully licensed professionals.
- Small repairs to furniture (any repairs to furniture in the collection needs to be approved and supervised by the Collections Manager)
- Paint touch-ups
- Securing/building/installing displays/bookshelves/ramps or assembling other ready-to-build furniture
- Must have experience with using hand and power tools safely and according to instructions.
And one or more of:
- Some knowledge of, and experience with, woodworking and carpentry.
- Experience in painting – especially small touch-ups or exterior painting.
- Knowledge of safe and secure installation practices for furniture (ex: securing bookshelves to wall with brackets to avoid potential injury, finding studs in walls, etc.)
Primarily works with Events and Marketing Coordinator.
- Attending events and other functions to photograph for marketing purposes (websites, social media)
- Photographing new/existing exhibits
- Taking behind-the-scenes photos for social media
- Some experience in photography and own camera preferred.
- Preference given to those with prior experience in professional photography and/or editing photos.
Guides will generally not be required in the summer months (or at Quaker House), when students are hired as interpreters.
- Take visitors through the museum, providing clear and accurate interpretation of artifacts and exhibits (training provided).
- Adapting tour length and focus depending on the visitor’s interests and demographics (Children tend to prefer shorter tours, etc.)
- Guides should be at least somewhat comfortable speaking to groups.
- Criminal and Vulnerable sector checks may be required.
This will primarily involve assisting with programs delivered off-site at schools.
Duties May Include:
- Assisting staff members with delivering programming to students of different grades
- Assist in set-up/take-down
- Transportation of materials and artifacts to and from schools
- Experience working with school-aged children an asset.
- Criminal and Vulnerable sector checks required.